I think it is a given that Culture is the main barrier for most large organizations as they look at how to use Social media. As my colleague Joe reminds us there is real hesitancy in the mainstream. No large bureaucracy can be so bound by the fear of losing control than government. So it is interesting - to me anyway – to discover a Canadian Federal Government Agency, the Department of Veterans Affairs, that has got more than a toe in the water. They are well engaged in an area where it is relatively “safe” to find out how to do this. I think that their experience here will give them the right and the know how to expand this into their operational area and to give others in Government the experience-based confidence to follow.
When the public think of Veterans Affairs, many of us think of Battlefields and Memorials. I was one of many thousands who returned to Vimy Ridge for the 90th anniversary in 2007.

Like many who visited, I blogged about my experience and posted a lot of information. Of course in these days I was not alone. Today thousands of us post material. Many people are exceptionally knowledgeable. There is enormous wisdom and energy embedded in those who visit.
One of the first ahas of Keith Hillier and his team Teresa MacLean and Joey Mokler – was that they could enhance the experience by bringing the Battlefield to the public rather than focus only on bringing the public to the Battlefield.
This recognition that there could be a “safe” way to bring the public in had very early roots in VAC. Today “silverorange” is a global leader in designing social media platforms. They have sites designed for leading entertainers such as Feist and Sloan, have added design to Firefox and Ning, have leading edge sales sites and so on. But few know that silverorange got its start with Veterans Affairs. A long time ago when many who are now old men at silverorange were in their early teens, VAC put out a tender for kids to create a Virtual Memorial for all those that had died in Canada’s conflicts.

This is the entry for my wife’s uncle Bill.

These are the entries that I made on his behalf. So even before “Social Media” was a buzz word, VAC had created a site, using kids, where the public could find out about their loved ones online and where the public could not only look but participate.
The key issue here in terms of culture and barriers, is that this is quite real – the public are really contributing and the service is authentic and valuable – but that the risks are low. Above all that VAC is learning by doing how to get a start.
They are much further along now. When I first started work with VAC about 10 years ago, they had this wonderful archive of film that they had made of interviews with Vets from WWI, WWI and Korea. The question back then was what were they going to do with this.

The answer of course has been YouTube!
Over time this invaluable archive is being made available for all of us. Not just in a static way but in a way that we can all use and share.
So what about today? Canadian Forces have been in action for many years in Afghanistan. What about their story? What about their families?

The answer is of course Facebook! There are over 200,000 members right now. Much of this is very personal and touching.

Here we see a film made by young Canadians about what Vimy meant to people in New Brunswick followed by a piece on the Highway of Heroes – the route taken by our fallen as they return from Afghanistan.
So what is really going on behind the scenes at VAC and how can what they are doing help you? Here are a few “Tips” that I can see now after nearly a decade in this work.
1. Leadership - First of all the work is being lead by a very senior and trusted executive – Keith Hillier ADM. My experience is that skunk works don’t work. At VAC as at KETC and before at NPR – having the most senior executives as the real champions is essential. For there are organizational risks and there is big push back and fear. Having a very senior person lead the charge enables you to extend your reach.
2. Use Projects – Don’t try and change the world in one go. Have a real project that you can use to find our by discovery and trial and error that will not get people fired if things don’t go well. At VAC this began with the Virtual Memorial and then has been extended into putting the film archive online on YouTube and now with asking the public to participate on Facebook. Teresa told me of their fears of trolls on Facebook. Conventional wisdom is that if the community is sound enough, they will control the trolls. But of course you don’t know that for sure. The war in Afghanistan is a tricky topic right now and sure enough some came to the site to talk about this. But the community – who are there to support the troops and their families asked them to go away and they did!
3. New actions lead to new thinking not the other way around - You can plan for ever, you can imagine for ever but it is only when you do that you learn and by learning your mind gets changed. By choosing small projects that could be made “safe” VAC is doing the doing and so all at VAC, not just the members of the team, can experience the new for themselves.
4. Start small - The team behind Keith includesTeresa MacLean and Joey Mokler. The money behind this is tiny. But the support is big. I think this is the safer way ahead. Jesus was born in a manger. Moses was found in the Bullrushes. You keep the organizational risk and the naysayers quiet by not announcing the second coming up front.
5. Partner – The early partnership was with a group of local teen nerds – what a gift to them and what a gift to PEI. You will not have the skills inside when you start. Now VAC wish to extend this to their service delivery for Vets. They do not have the resources for this. So the plan is to Partner – Partner with other agencies that can help them build a robust service delivery platform.
6. Have a clear vision for the future where social media gives you the win – The vision for “Commemoration” (Memorials etc) was to bring the memorial to the Public. The Vision for “Commemoration” – offering meaning for the sacrifice and the lives of our vets was to give this to the public. The new service delivery goal will be to shift the web from being a big pamphlet to being the place where the services of VAC are enacted – where a vet can get what he or she needs. Finally the visions for the social needs of the vets – which in most cases exceed the program needs – is to use the web to help vets get connected to others like them so that they can help each other. So far so good!
I think that VAC have earned the right to go for the service goals now – don’t you?
I think that they offer us a process that any large organization can follow too – don’t you?
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